If you want your online business to grow then the best way to do that is for you to be productive and efficient so that you can focus most on tasks that are going to move the business forward. This post is for you if you want to implement some strategies into your business because you’ve noticed that the way you’re working is not really optimal for your productivity. You’ll be able to work more efficiently and save time by following these productivity strategies. Let’s jump into them!
Work smarter, not harder.
1. Time management
Using your time wisely is kind of a given if you want to be productive. I have a couple of tips for you.
- The Pomodoro Technique is simply explained as a method to use your time to your advantage in order to be productive. You’re going to work in four increments of time (25 min) and take short breaks (5 min) in between. It’s very easy for me to work for long periods of time and not notice it. I can even forget to eat and that is definitely not good for productivity. I started using the Pomodoro technique to be reminded to take breaks. There’s a free app called Tomato Timer and it notifies me when each work session starts and ends. Using a timer can also be helpful for you to work more efficiently. It gives you enough pressure for you to be focused and accomplish the task faster than if you didn’t use a timer.
- Time tracking is useful to see how long you take to do your tasks. To be more efficient you can try doing the tasks faster. Knowing how long a task takes for you to accomplish is great for planning and scheduling. You’ll know if a task will fit in your schedule.
2. Task prioritization
Task prioritization is one of the best productivity strategies. There’s this matrix I’ve seen many times since I learned about online business and entrepreneurship. It’s great to use to prioritize your tasks. Below you see a grid and each task you have falls under one of the squares.
|Important / urgent||Important / not urgent|
|Urgent / not important||Not urgent / not important|
Using this grid will help you see what tasks should be a priority for your business to move forward. For some tasks, you’ll come to the conclusion that they aren’t necessary and you can remove them from your to-do list.
As a side note, you can also use this grid as a way to determine which tasks you need to and want to take on yourself and which could be suitable to outsource to a virtual assistant (VA).
3. Being organized
Organization goes hand in hand with productivity and efficiency because without organization you will waste time. That’s the last thing you want to do. Your time is valuable, right? When you’re searching for documents, emails, or client work you want it to be easy and quick for you to find. Having an organized workspace can help you focus better on your task and not think about decluttering your space.
4. Scheduling and batching
By batch working and having it scheduled can be useful for you since it’s easier to focus and work faster when you are working with the same task. An example of a task most online business owners batch is their content creation.
Time blocking or day blocking is another great way to get in a routine and be more productive. If you time block you might decide to work on certain tasks in the morning and others in the afternoon. When day blocking you dedicate a theme to the days of the week. Such as client work, content creation, or administration days.
Scheduling time at the end of your workday to plan your work for the next day can be helpful. You’ll relax better during the evening and when morning comes you can get right into your work, be focused and work more productively. This leads me to the next strategy.
5. Planning, setting goals and having focus
Being focused is so important in order to be productive. You don’t want to get distracted or your mind to wander, or be confused with knowing what to tackle first. Setting goals and having action plans for each goal will help you stay focused.
If you’re like me and get ideas or remember things you have to do right in the middle of a task, then a helpful tip is to write down your idea and then leave it. You can get back to it when you’re finished with the task or at the end of the workday because you don’t want to forget those great ideas that pop into your head or lose focus while working.
6. Systems and processes
If organizing your business helps you find things you need easily, then systems and processes will help you to know how to do a task over and over again efficiently. You’ll work without having to take time to remember how you did a task the last time and a bonus is that you can save your brainpower and be productive.
Some examples of what you can make systems and processes for are writing a blog post, creating a brand logo, doing client work, or onboarding a client.
I have a pretty extensive blog creation process but it’s necessary to have since I write every week and there’s a lot that goes into it than just writing. I do keyword research, research the topic, write, edit, find images, make social media graphics, create the post in WordPress, and so on. There’s a series of steps or tasks I do for every part. Having a system and process in place makes me more productive and efficient.
Templates are just as great as having a process because you’ll save time on creating whatever the template is. You just have to copy and paste and there you go!
8. Tools and software
Using tools and software for productivity is great and especially with a project management tool. You’ll be the most productive and efficient with it. From project planning to time tracking to automation to scheduling. I’ve been using Asana a while but I’m eager to try out ClickUp. See here for some more project management tools.
9. Being conscious of your time
The last of the productivity strategies I want to share is being conscious of your time to make sure it’s not being wasted on tasks that are not needle-moving for your business.
One thing I know that is not the best for my business is that I sometimes can spend too much time on Instagram or Facebook than needed. Being conscious of spending a little too much time on social media or getting distracted by it can be enough for us to approach it differently. We can decide that before going into the app that we are using it for a purpose. This can help us stay on task and then move on to the next thing we have planned. Less time on social media can also minimize your stress levels and you can use your time to be productive instead.
I’ve mentioned nine different productivity strategies for being productive and efficient in your online business. I’ve found these strategies very helpful after I implemented them into my business. I’m obsessed with doing things efficiently so I’m very happy that I can save a lot of time. Now I have more time to spend on tasks that are going to grow my business or more time to spend with my children and husband.
I hope this helps you on your way to your blissful business!
What’s your best productivity tip?